Keyboard and Mouse

Business Administrator
Job Posting

GLPC is seeking someone for our part-time Business Administrator position.

As a church community bound by Christ, we are called to love God and one another. As an expression of that love, we are called to be good stewards of all that God has entrusted to us. It is important to us that GLPC properly manages the financial gifts of our congregation as we seek to promote the ministry of Christ in the world. We believe that God calls us all to serve Him with our time, talents, and creativity no matter what our vocation. 

 

Our Business Administrator will have a particular focus over the bookkeeping and financial accounting for our church. We see this as an important ministry that impacts so much of what our church does. This position requires excellent administrative and organizational skills. 

 

Additionally, this position requires one to interface with staff, volunteers, members, visitors, and other guests inside our building. Many times our Business Administrator is the first point of contact for people. As a representative for our church, we expect that our Administrator be welcoming and gracious toward others. This position requires one to possess a high degree of interpersonal skills as well as the ability to work well with others. It is a balance of professionalism and grace.

 

An outlined description of responsibilities is provided below. This is a somewhat flexible 20-30 hrs/week in-office position. We are asking for a minimum of 20 hrs/week with an option of up to 30 hrs/week dependent upon mutual agreement between the employee and employer. Beginning compensation is $18/hr.

GLPC will provide half of the member cost in the PCUSA Board of Pensions medical benefits plan should the employee opt to participate in that plan. The employee may also elect to participate in other benefits such as dental, vision, and a retirement savings account at their own expense.

Resumés may be emailed to employment@grandlakespc.org

GLPC Business Administrator Responsibilities

 

General Office

  1. Open Office by scheduled time (somewhat flexible)

  2. Supervise office volunteers for reception desk and assorted tasks

  3. Receive, process and distribute incoming mail

  4. Order and maintain basic office supplies and maintain organization of workroom

  5. Monitor office equipment for required maintenance and support

  6. Maintain filing system for contracts, vendors, member records, etc.

  7. Maintain accurate records of all passwords and door codes in use

  8. Coordinate with pastors to maintain church calendar for regular and occasional events in building and on property of church

  9. Monitor janitorial services including for special seasons and events.

  10. Attend staff weekly meetings

  11. Report to Head of Staff

Finance 

  1. Maintain payroll records for staff and contract employees

  2. Provide semi-monthly payroll information to Paychex

  3. Process new employee forms 

  4. Provide bookkeeping tasks for the church using QuickBooks

  1. Enter annual budget

  2. Enter deposit totals 

  3. Get approval for bills and pay both online and manually

  4. Enter bills in QuickBooks after ensuring accuracy and tax exemptions

  5. Handle discrepancies and issues with vendors

  6. Arrange signatures for manual checks

  7. Enter semi-monthly payroll disbursements into QuickBooks

  8. Reconcile bank statements each month

  9. Send financial reports to Finance Committee chair and other staff and elders with budgets monthly 

Miscellaneous 

  1. Be familiar with the structure of the church Session and communicate as needed with the elders and the committees they chair

  2. Be aware of church’s connection to the Presbytery of New Covenant